WEDDINGS

Amanda & Matt Wedding - Events by Lexi | Event Coordinator of Carroll County, MarylandEvents by Lexi offers several wedding planning packages to fit your level of need and budget. All of our services are customized to fit your theme and style, and Lexi personally guides every couple through the visualization and planning of making their dream wedding happen.

All levels of event coordination include creation of a detailed event timeline for the providers as well as the bridal party – creating highly-detailed production schedules that take into consideration all of those crazy last-minute details and making sure there is the just the right mix of action and time for guests to relax and enjoy themselves so they have a chance to eat, mingle, dance and have fun! Events by Lexi makes sure the providers are kept abreast of any changes to the day’s timeline and takes care of set-up details – pinning the boutonnieres and corsages on the VIPs, place menu cards and table numbers at reception site, making sure the napkins are folded the way you’d like them, the cake knife is on the cake table, and much more.

As a part of the full-service coordination package, you will be provided access to a web-based collaboration tool, so that you and your planner may share the most up-to-date information regarding your upcoming event.

Pricing for coordination packages begins at $899.

 

Trousseau Package

Last-month wedding assistance

Do you need help managing your providers?  Keeping track of all of the details so that nothing slips through the cracks?  Do you want a detailed timeline created so everyone can stay on schedule for your fabulous day?!

If so, this package is perfect for you – you have your professional wedding providers chosen, wedding details planned and secured, and are looking for assistance with last-month and day-of coordination of all the details that may arise!

Services in this package are such things as:

  • Planning meeting with you at least 2 months prior to wedding day, ideally at ceremony and/or reception venue
  • Contact all chosen providers to reconfirm the details, arrangements and timeline
  • Prepare wedding weekend itinerary for wedding party and providers
  • Conduct wedding rehearsal – up to 1.5 hours
  • Direct wedding day festivities – up to 9 hours
  • Provide “emergency kit” with such items as nail polish, hairspray, safety pins, sewing kit, baby powder, bobby pins, stick pins, double-sided tape, Tide stick, emery boards, tweezers, scissors, Static Guard, band-aids, and a few snacks – just in case!
  • Deliver final payment and tips to providers at the end of the reception
  • Secure all personal items (bouquet, cake topper, cake knife, portrait, guest book, gifts, etc.) for designated family member or friend who is responsible for these items
  • Coordinate all the details so you can relax and enjoy your special day!

Event Coordinator of Westminster, Maryland - Events by Lexi Event Coordinator of Carroll County, Maryland - Events by Lexi Event Coordinator of Westminster, MD - Events by Lexi

 

Trés Chic Package

Partial wedding coordination & assistance

Are you enjoying planning most of the wedding day on your own and need help securing those final providers and plans?  Are you afraid you may have missed something?  Are you worried about pulling it all together?

You have already secured contracts with most of your wedding professionals and are looking for assistance in securing the remainder of the perfect wedding professionals.  Events by Lexi can provide services which could include securing those last providers and more:

  • Three (3) planning meetings with you, including venue walk-through
  • Assistance with securing those final providers
  • Set up meetings with providers, attending as needed
  • Provider contract review
  • Contact all chosen providers to reconfirm the details, arrangements and timeline
  • Prepare wedding weekend itinerary for wedding party and for providers
  • Assist with floor plan and seating arrangements, use of software for this purpose
  • Conduct wedding rehearsal – up to 1.5 hours
  • Supervise provider set up at ceremony and reception location.
  • Direct wedding day festivities – up to 9 hours
  • An assistant on the day of the wedding
  • Provide “emergency kit” with such items as nail polish, hairspray, safety pins, sewing kit, baby powder, bobby pins, stick pins, double-sided tape, Tide stick, emery boards, tweezers, scissors, Static Guard, band-aids, and a few snacks – just in case!
  • Direct the seating of the guests with the ushers
  • Available to couple for any last-minute details that appear
  • Attend to wedding party and parents of the couple
  • Deliver final payment to providers at the end of the reception
  • Secure all personal items (bouquet, cake topper, cake knife, portrait, guest book, gifts, etc.) for designated family member or friend who is responsible for these items)
  • Coordinate all the details so you can relax and enjoy your special day!

Event Coordination by Lexi Schafer of Carroll County, Maryland Event Coordination by Lexi Schafer of Carroll County, Maryland Event Coordination by Lexi Schafer of Carroll County, Maryland

 

Cosmopolitan Package

Complete wedding coordination & assistance

Are you looking forward to the wedding of your dreams, and don’t know where to start?   Is your vision to be excited, relaxed and happy on your wedding important to you?  Do you want everything to come together flawlessly?  Do you want to look beautiful and relaxed when you walk down the aisle?  Do you want the freedom to embrace each moment of your wedding day?!

Offering full wedding coordination from just after you have gotten engaged to your farewell wave as you leave at the end of the reception, the Cosmopolitan Package is perfect for those of you who have demanding schedules or who live outside of the area, but are coming back to get married.  Events by Lexi researches and contacts providers for proposals and meetings, visits sites, and brings all information to you for decisions. Lexi coordinates and organizes the details so you can enjoy your engagement! This package includes:

Initial Preparation

  • Stationery recommendations (save-the-date cards, invitations, menu cards, ceremony programs, place cards/seating board, and thank-you notes)
  • Regular progress meetings/telemeetings/skype to address concerns, review plans, track progress
  • Personalized planning itinerary and checklist

Budget Formation & Guidance

  • Prepare and monitor a realistic budget to fit your needs
  • Assistance with tracking expenses

Provider Coordination

  • Referral of providers (caterer, florist, music, photographer, ceremony & reception site(s), etc.)
  • Arrange catering and cake-tasting dates
  • Attend meetings and review contracts with providers
  • Contact and coordinate all final details with providers
  • Prepare wedding weekend timeline for providers
  • The week of the wedding, confirm all provider arrangements and timeline
  • Schedule the return of any rental equipment
  • Prepare seating chart display for reception site

Conduct Wedding Rehearsal

  • Conduct wedding rehearsal – up to 2 hours (travel time not included)
  • Direct processional and recessional
  • Arrange rehearsal dinner details, as needed, to include invitations, menu, venue, etc.

Direct Wedding Day Festivities

  • Prepare wedding weekend timeline for bridal party and parents
  • Direct wedding day festivities – up to 11 hours
  • Supervise provider set up at ceremony and reception location
  • Distribute flowers to wedding party and assist with boutonnières for groom, groomsmen, father(s), if needed
  • Direct the seating of the wedding guests at the ceremony by the ushers
  • Cue musicians and officiant
  • Available to couple for any last-minute details that arise
  • Attend to requests of the wedding party and parents of the couple
  • Secure all personal items (bouquet, cake topper, cake knife, portrait, guest book, gifts, etc.) for designated family member or friend who is responsible for these items (or deliver these to you at a later date).
  • Provide “emergency kit” with such items as nail polish, hairspray, safety pins, sewing kit, baby powder, bobby pins, stick pins, double-sided tape, Tide stick, emery boards, tweezers, scissors, Static Guard, band-aids, and a few snacks – just in case!
  • Overall event management to take care of any problems that may arise during your event. I will remain easily accessible to you and attend to any need you may have.

And So Much More!

  • Assist you with responsibilities for the rehearsal, wedding and honeymoon
  • Review the guest list for addresses and titles
  • Use of software for seating assignments and floor plan
  • An assistant for the wedding day, so there are 2 of us to make sure all of your needs are taken care of!
  • Arrange blocks of hotel rooms for guests
  • Coordinate transportation to wedding night accommodations
  • Coordinate transportation to honeymoon departure site (airport, etc) after the wedding ceremony
  • Coordinate all the details so you can relax and enjoy your special day!

 

Amanda & Matt Wedding - Events by Lexi | Event Coordinator of Carroll County, Maryland

 

If you need a service that is not listed in these packages, or do not need all of the services provided in the package, let me know.  I’m happy to provide a custom quote! 

Payment is done in three installments – 25% is due with signed contract; 50% of the remaining balance is due 12 weeks prior to the wedding and the remaining balance is due 28 days prior to the wedding rehearsal date.